The Industry
The business process of ITCL is typically of a manufacturing and service firm. It buys the raw materials (mill scale, nail chips, Aluminium powder etc) from its approved vendors and processes them to form Thermit Portion and various other products. ITCL has got standard functional areas in its back office to perform. Generally ITCL manufactures products that have been designed and produced to meet specific needs of Rail Section welding. However ITCL's major work is to do Job work of rail joint welding using its own products.
Why was ERP required?
The absence of any integrated software did not allow people to work in synchronization with each other. People were putting their precious time in information gathering from various departments to take a single decision and sometimes this information could be outdated because of the time required to compile or on account of delays caused by the absence of the concerned person. Due to these and other factors the accuracy of the information seemed to be doubtful.
The main confusion existed about the availability of the stock needed to execute the order and the status of Job Card execution. The stores department was currently operating manually which made people spend substantial time in manual posting and updation of stock. The stores department was also unaware of the red level of the item if it had been reached and that caused major problem in production.
There was also no effective system to track the stock dispatched to site location for job work execution.
The O2 ERP Solution provided by Esoft
The following functional areas have been covered in the O2 ERP Solution for ITC:
• Tender and Sales: It handles process from accepting enquiries from customer, raising quotation against it, if accepted then acceptance entry, and entry of indents for sales or job work or both items for dispatch.
• Purchase: Purchase order creation, handled in two ways, one direct from requisition entry to PO, and second enquiry generation then quotation creation and PO against quotation.
• Stores: Issue Entry Open and against Indent, GRN against PO, Direct GRN, RGP Issue & receipt, Stock Transfer, Stock Adjustment entries and related reports are handled here.
• Quality Assurance: QC for Incoming item, generation of NCR document.
• Planning: Creating requirement plan from incoming indent's Planning Department. It will create auto requisition for short purchase item and short products come to create Monthly requisition plan, with BOM of products. After MPP Weekly production Plan created, in which proposed production for every week, which can be later modified to enter actual production.
• Production: Production cycle starts from creation of job card by Job card entry for a product at the start location. This product is moved to next WIP, with the entry of Consumable items consumed and labour cost at the WIP.
• Dispatch & Invoicing: Basic two types of invoices Supply and Execution are created. These are created by selecting pending Gate Passes of same type.
• Accounts: This module collects all the accounts entries from different modules and payment-receiving to be done against bills. Separate voucher entry, expense bill, debit-credit note are also handled from accounts module. All possible Reports and Documents are also provided.
• HR & Payroll: Employees complete PIS and monthly salary generation entry given. Salary generation in monthly and employee type, according to company rule. Loan/ advance, Bonus etc entry also provided. The salary of the site staff is being sent as advance and any adjustment (LWP) pertaining to last month is being done in current month.
• Excise: TR6 Challan, Duty adjustment and Modvat taken type of transaction entries can be done here. All type of excise reports RG1, Rg23a I & II, Rg23c I & II, PLA, RT12 etc are generated from this Module.
• Export: This module takes care of all pre-export and post-export activity of the company i.e. creation of packing list from selected SO, export invoices, Pattern charges invoices and Sample export invoices and Bank details entry. All type of Export documents can directly generated.
• Site Management: The monthly progress report comes from site describing the progress of the work along with the material consumed. After execution of the job bill signing is done with the customer and payment is received.
• Investment Management: ITCL invests its money into shares, debentures, mutual funds, FDRs and bonds as a part of financial management. ITCL also deposits the money against bank guarantees given by bank to its customers as a requirement to carry out the business. It is managed by sale and purchase entry of investment. Any time investment movement and value can be found using reports.
Architecture : Client Server
Softwares Used : Sybase PowerBuilder 7.0 as Front end tool and Oracle9 as RDBMS on Windows98/NT/2000 Server/clients.
Contact Person : Mr. Arun Saxena
EDP Manager
The India Thermit Corporation Limited
84/22 Fazalganj
Kanpur -208002, India
Phone No. +91-512-2215161-64
E-mail: info@indiathermit.com
Website: www.indiathermit.com
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