The Industry
The Jakson Engineers Limited (JEL), an ISO 9001 certified company, is a part of a professionally managed group called JAKSON. It is involved in design and manufacturing of high quality Silent Diesel Generating Sets, Control Panels and Acoustic Enclosures. JEL does made-to-order kind of business and most of the products have been designed and produced to meet specific needs of customers. However JEL also has its standard product range defined under various models.
The marketing department procures the orders from customers directly or through its branches and forwards it to its order acceptance department for managing and executing the order. The design department receives the Order Acceptance from operations department and prepares the drawing and Bill Of Material (BOM) according to the customers given specifications. This drawing and BOM sheet becomes the Job Order, which is planned and scheduled by the PPC department. The Production Department receives this Job Order and starts executing the order. After completion of all production processes, the finished product is dispatched to the customer.
Why was ERP required?
The over all back office functioning of the JEL is not fully computerized and people are using Tally for accounting, MS-Office for clerical jobs, AutoCAD for developing drawings and a software by the order acceptance department but that too is not catering to all requirements of this functional area. All these functions are running in isolation of each other and there is no integration amongst them. All other departments are performing their activities on manual systems, though they have computers but because of absence of any software they are only utilizing 10% of the capabilities of the computers.
The absence of any integrated software does not allow people to work in synchronization with each other. People are putting their precious time in information gathering from various departments to take a single decision and sometimes this information might be outdated because of the time required to compile or delays caused by the absence of the concerned person. Due to these and other factors the accuracy of the information might be doubtful.
The main confusion exists about the availability of the stock needed to execute the order and the status of Job Order execution.
The O2 ERP Solution provided by Esoft
The proposed system will overcome all these problems besides providing numerous more advantages as well as facilities and features.
• Marketing & Order Acceptance: The main job of Marketing is to get orders from Customers Directly or from Jakson Branches. This order is summarized in an order summary sheet. The order summary sheet will contain all the details of the order whether technical or financial in a comprehensive format. The order summary sheet will have all the products and their quantity separately defined within the complete order set. This order summary sheet will be entered into the O 2 ERP System
• Operation: Operations module will retrieve the complete pending (whose order acceptance are yet not made) order summary booked by marketing or project department. The user will make the Order Acceptance (OA) against each order by selecting the order and entering relevant information pertaining to OA. The operations module will offer a choice with in the products to convert single order summary products into order acceptance to different companies. This Order Acceptance will be assigned a unique identification number. These order acceptances will be forwarded to design department for development of drawing and creation of BOM. Multiple order acceptances can be generated from a single order summary.
• Design: All Order Acceptance made by operation department are addressed to Design department for development of drawing and preparation of BOM. The Design department converts these OA's into Job Orders with unique identification numbers called Job Order number. There could be more than one Job Orders against each OA. This Job Order contains the drawing of the product/accessories and BOM
• Planning: All released Job Orders are available at planning department for:
- Reservation of BOM in store.
- Purchase Requisition for short Items in store.
- Planning and Scheduling of Job Orders to be executed in production.
Using Planning Module User ensure timely availability of BOM while Job Order is in production and distributing the Job Order to various departments according to production plan and schedule. Keeping track of the Job Order execution is also part of the PPC department.
• Production: The Production Department executes the Job Order according to specifications mentioned therein. The Production Floor consists of different Work Stations for different products.
• Purchase: Purchase order creation handled two way direct from requisition entry to PO , or Enquiry generation then quotation creation and PO against quotation.
• Stores: Issue Entry Open and against Indent, GRN Against PO, Direct GRN, RGP Issue & receipt, Stock Transfer, stock adjustment entries and related reports are handled here.
• Quality Assurance: The Quality Control department does the quality inspection for the items purchased and for finished products produced by production department .
• Sales and Invoicing: The dispatch department receives 'Dispatch Clearance' from Operation Department and 'Packing List' from production department for dispatching the products to the customers. This is a Sale Invoice against Order Acceptance. User has to make the production entry before making invoice as posted in RG1 register of Excise Deptt. All domestic as well as Export Invoices being generated from this module.
• Accounts: module collects all the accounts entries from different modules and payment - receiving to be done, against bills. Separate voucher entry, expanse bill, debit -credit note also handled from accounts module. All Possible Reports and Documents also provided
• HR & Payroll: Employees complete PIS and monthly salary generation entry given. Salary generation in monthly and employee type, according to company rule. Loan/ advance, Bonus etc entry also provided. The salary of the site staff is being sent as advance and any adjustment (LWP) pertaining to last month is being done in current month.
• Excise: It has TR6 Challan, Duty adjustment and Modvat taken type of transaction entries can be done here. All type of excise reports RG1, Rg23a I & II, Rg23c I & II, PLA, RT12 etc are generated from this Module.
Architecture : Client Server
Softwares Used : Sybase PowerBuilder 7.0 as Front end tool and Oracle9 as RDBMS on Windows98/NT/2000 Server/clients.
Contact Person : Mr. P.N. Swamy
A-43, Phase - II (Extn)
Noida - 201301
Phone No. +91-
120- 5302600 (200), 2568923 - 27
E-mail: contact@jakson.com
Website: www.jakson.com
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