Project Management Mistakes to Avoid

Project managers are swamped with day-to-day administrative details and status updating tasks. Naturally, sometimes they are bound to lose sight of the key elements that essentially lay the foundation of a successful project.

Let us look at 4 crucial mistakes that can be easily avoided with some mindfulness:

Let us look at 4 crucial mistakes that can be easily avoided with some mindfulness:

Unanswered Key Questions

In some exceptional cases, the project work gets initiated even before the project manager is officially selected. In such cases, the project manager should ideally ‘backtrack’ with the concerned stakeholders and ensure that the entire scope of the project is understood. Due to such casual negligence, project managers end up spend significant time due to lack of clarity.

Below is the questionnaire that should be answered during the project initiation that will help you give immense clarity:

  • Why are we doing this project?
  • What problem/issue are we trying to fix/address through it?
  • Is this project the best way to address the particular problem or issue?
  • Is this project worth the current resource investment?
  • What are the risks associated with this project?
  • Do the benefits outweigh the risks?
  • Do we have adequate support to conduct the project?
  • What are the project success parameters?
  • What are the triple constraint expectations/priorities?

Undervaluing Your Team’s Skill Set

Project managers and team leads are, by their very nature, supposed to delegate the tasks on the basis of a thorough understanding of every member’s strengths and weaknesses. However, in most of the cases, the projects lag behind and complexities arise due to inefficient utilization of skill set.

Each team member is as crucial as every cogwheel in a clock is. Hence, a project manager must be crystal clear about the skills and limitations of each and every team member.

Operations keep the lights on, strategy provides a light at the end of the tunnel, but project management is the train engine that moves the organization forward.

— Joy Gumz

Assigning The Wrong Person For Project Management

Employing an inexperienced project manager for a crucial project can lead to a possible failure. Although a neophyte project manager can learn the ropes on the job, it only makes sense to get him/her deputize or assist a manager on an on-going project. Hence, it is imperative to make sure you appoint the right person to lead the project.

Poor Communication

Absence of quick and clear communication amidst the team members or between the project manager and team member also adds to the failure of the project or delayed deliverable. It is the task of the project manager to conduct routine update meetings and ensure that everyone is on the same page.

Conclusion

The biggest satisfaction for a project manager is seeing the project plan come to fruition. It is important to understand that mistakes are inevitable. However, if you are mindful of the steps you take and be aware of the possible mistakes, you can react more efficiently, stay further ahead and make sure you achieve what you have planned.

 

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